WordTips 2006 Archive

The WordTips 2006 archive includes hundreds of valuable tips.
The following is the Table of Contents for the archive:

Introduction

• What’s In This E-Book?
• What About Viruses?
• Need More Tips?
• A Special Note of Thanks
• Sharing this Document

General Tips

• A Shortcut for Switching Focus
• Selecting Tabs in Dialog Boxes
• Arranging Document Windows
• Animated Menus
• Floating Menus
• Keeping Full Menus Displayed
• Canceling a Menu
• Adding Your Own Menu Items
• Resetting Word Menus
• Changing the Context (Shortcut) Menus
• Changing Above-the-Line Fonts
• Changes to Toolbars aren't Persistent
• Forcing Custom Toolbars to Stay in Position
• Changing Toolbar Buttons
• Editing a Toolbar Button Image
• Resetting Toolbars to Their Default
• Automatic Scrolling
• Scope of Word Options
• Word Operates Backwards
• Creating or Changing Wizards
• Measurement of Choice Isn't Persistent
• Viewing Your Document Full-Screen
• Button for Leaving Full-Screen Mode
• Notification when Caps Lock is Active
• Stubborn Thumbnails
• Word Freezes When Working with Lots of Clip Art
• Page Layout Zoom Settings
• Zooming With the Keyboard
• Opening the Document Map by Default
• Setting Your Default Document Directory
• Setting the AutoRecover Directory
• Folder Locations for Add-Ins
• Dotted Letter Fonts
• Setting User Information
• Viewing Document Statistics
• Turning on Picture Placeholders
• Using Text Boundaries
• Displaying Nonprinting Characters
• Replacing Text Selections
• Getting Rid of the Startup Document
• Displaying the Ruler
• Getting Word to Remember the Default Date and Time Format

Editing Tips

• Differences Between Deleting, Clearing, and Cutting
• Using Overtype Mode
• Repeating Your Typing
• Repeating Actions
• Quickly Changing Document Windows
• Quickly Selecting Text
• Selecting a Text Block
• Selecting a Sentence
• Selecting Sentences
• Using the Copy or Move Text Keys
• Inserting Different Dashes
• Inserting Foreign Characters
• Transposing Letters
• Transposing Two Paragraphs
• Jumping Between Columns
• Jumping to a Line Number
• Jumping to a Relative Line Number
• Jumping to a Specific Page
• Jumping to a Relative Page
• Jumping to a Section
• Jumping to a Relative Section
• Changing Paragraph Order
• Displaying a Live Word Count
• Asking for Delete Confirmation
• Creating Traditional Forms
• Single-Character Fractions
• Using the Object Browser
• Checking for Words and Phrases
• Seeing Where Bookmarks Are
• Reusing a Bookmark
• Removing All Bookmarks
• Random OLE Bookmarks
• Changing Many Link Locations
• Compound Page Numbering
• Collecting Highlighted Text Selections
• Two Keys with the Press of One
• Putting a Bullet In the Middle of a Sentence
• Automatic Non-breaking Spaces in Dates
• Quickly Inserting the Date Your Way
• Inserting a Special Symbol
• Automatically Determining a Due Date
• Reverse Numbered Lists
• Sharing Headings with Others
• Line Breaks After a Slash
• Working With Document Links
• Rejecting Changes In a Document
• Turning Off Change Bars
• Colors for Tracking Changes not Acting Properly
• Select All Changes By a Particular Reviewer
• Making Sure Changes and Comments are Anonymous

Auto Tips

• Understanding the Big Three Autos in Word
• Changing AutoComplete Words
• Using AutoText and AutoCorrect Effectively
• Sharing AutoText Entries
• Storing AutoText Entries with a Document
• Restoring or Recreating AutoText Entries
• Extra Spaces after AutoText Substitutions
• Macro-Inserted AutoText Doesn't Set Style
• Editing AutoText Entries Directly
• AutoText Behaving Erratically
• Wrong Suggested Date
• Creating Custom AutoText Categories
• Managing the AutoCorrect List
• Importing AutoCorrect Entries
• Toggling AutoCorrect Settings
• Using AutoCorrect to Start Macros
• Printing a List of AutoCorrect Entries

Formatting Tips

• Understanding Point Sizes
• Understanding Picas
• Changing the Height of a Font
• Accurate Font Sizes
• Quickly Increasing Point Size
• Copying Character Formatting
• Changing Strikethrough Lines
• Creating Custom Underlines
• Changing Character Color
• Adding a Little Color
• Updating to Smart Quotes
• Adding Fonts To the Context Menu
• Applying Formatting to Words
• Using a Macro to Change the Formatting of All Instances of a Word
• Selecting Default Paragraph Formatting
• Copying Paragraph Formatting
• Copying Paragraph Formatting with the Mouse
• Making All Lines in a Paragraph the Same Height
• Quickly Adjusting Paragraph Spacing
• Put Your Space Before or After?
• No Space Before at the Top of a Page
• Adding Borders to Paragraphs
• Adding Drop-Shadows to Paragraphs
• Changing Paragraph Borders
• Aligning Borders with the Page Margins
• Deleting Borders
• Keeping Part of a Paragraph with the Next Block of Text
• Automatic Question Numbering
• Unable to Use Bulleting and Numbering
• Ensuring Standardized Numbering
• Determining Page Layout
• Quickly Displaying the Page Setup Dialog Box
• Changing Page Margins
• Understanding the Gutter Margin
• Shifting Margins Evident in Word 2002
• Changing the Number of Columns in the Middle of a Document
• Determining a Column Width
• Changing Column Width
• Setting Up Multi-page Columns
• Adding Vertical Lines Between Columns
• Using a Single-Column Heading in a Multi-Column Layout
• Adding Line Numbers
• Setting the Starting Line Number
• Positioning Line Numbers
• Removing Line Numbering
• Turning Off Line Numbering
• Replacing Quoted Text with Italics
• Underlining Quoted Text
• Formatting a Cover Page
• Setting the Wrapping Default for Objects
• Using Continued Lines
• Understanding Default Tab Stops
• Changing Tabs Using the Ruler
• Precisely Adjusting Tab Stops
• Indenting a Paragraph to the Next Tab Stop
• Removing Tabs Used to Indent a Paragraph
• Vertical Lines in Word
• Formatting E-mail
• Indent and Justify Command
• Page Numbers are Zeros
• Consistent Spacing
• Hiding and Displaying Hidden Text
• Changing the Highlighting Color
• Moving Section Breaks
• Removing Breaks
• Formatting Comments
• Changing Sections
• Formatting Page Numbers
• Formatting Differences between Word Versions
• Using the Highlighter
• Turning Off Highlighter Display
• Numbering Equations
• Hyperlink Formatting

Styles and Templates Tips

• Understanding Styles
• Applying Styles
• Changing Styles
• Deleting Styles
• Retaining Explicit Formatting after Applying Styles
• TOC Heading Numbers Always Show in Bold
• Protecting Styles
• Saving a Template with a Preview

Footnotes and Comments Tips

• Viewing Footnotes
• Inserting and Deleting Footnotes
• Copying and Moving Footnotes
• Jumping to a Footnote
• Formatting Footnote and Endnote References
• Footnotes in Two Columns
• Standardizing Note Reference Placement
• Moving Footnote Text into the Document
• Automatically Adding Tabs in Footnotes
• Where Do You Want Your Endnotes?
• Converting to Automatic Endnotes
• Adding Comments to Your Document
• Comments In Text Boxes
• Copying, Moving and Deleting Comments
• Using Multiple References to a Single Comment
• Printing Comments

Forms Tips

• Entering Many Items In a Drop-Down Form Field
• Protecting Parts of a Document
• Safely Relocking Forms
• AutoFormat Within Form Fields
• Copying Form Field Contents
• Spell Checking Forms

Header and Footer Tips

• Creating Page Footers and Headers
• Positioning Headers and Footers
• Odd & Even Headers and Footers
• Suppressing Headers or Footers
• Deleting All Headers and Footers
• Changing the Type of Page Numbers Used in Headers or Footers
• Pulling Headers and Footers from Other Files
• Including a Printer's Name in a Footer

Tables Tips

• Selecting a Column or Row in a Table
• Working with Table Columns and Rows
• Merging Table Cells
• Adding Table Columns to Columns with Merged Cells
• Moving Table Rows Quickly
• Moving Rows and Columns With the Mouse
• Copying Rows and Columns With the Mouse
• Adjusting Column Widths On Joined Tables
• Hiding Table Gridlines, by Default
• Unwanted Numbering on Pasted Tables
• Centering a Table
• Drop Shadows for Tables
• Converting a Table Into Text
• Table Numbers are Skipped
• Creating a Split Page
• Splitting Table Cells
• Freezing a Table
• Table Borders not Stored in AutoText
• Viewing Formulas in Table Cells
• Suppressing a Zero In a Calculated Sum

Fields Tips

• Displaying Fields
• Getting Information About Fields
• Finding Fields
• Including Section Numbers in an Index
• Inserting Summary Information
• Using the GotoButton Field
• Stopping Automatic Changes from Being Tracked
• Conditional Calculations in Word
• Unwanted Page Breaks in Cross-References
• Age Calculation with Fields
• Inserting the Author Name
• Inserting the User's Name
• Understanding DATE Field Formatting
• Inserting Today’s Date
• Inserting the Document Creation Date
• Inserting the Current Month
• Inserting the Date Your Document Was Last Saved
• Calculating Dates with Fields
• Getting Rid of Fields Inserted by Third-Party Programs
• A Quick-and-Dirty Word Count

Sorting and Searching Tips

• Sorting a Text Selection
• Odd Sorting
• Sorting Single-Column Addresses
• Keyboard Control of the Find and Replace Dialog Box
• Initiating a New Search
• Searching for Paragraph Marks and Line Breaks
• Searching for Breaks
• Searching for Tabs
• Finding an Unknown Character
• Quicker Multiple Replace Operations
• Searching for Character Formatting
• Find and Replace in a Column or Row
• Finding the Previous Occurrence
• Changing Existing Highlighting
• Smart Quotes are Incorrectly Replaced
• Searching for Borders
• Searching for ASCII and ANSI Characters
• Searching for Special Hyphens
• Replacing with Plain Text
• Specifying a Number of Matches
• Ordering Search and Replace

Printing Tips

• Canceling Printing
• Preventing Printing
• Selecting a Paper Source
• Selecting a Paper Size
• Printing Very Large Paper Sizes
• Working With Multiple Printers
• Printing without Headings
• Preparing Files for a Commercial Printer
• Sending Printer Commands
• Adding a Horizontal Watermark with a PostScript Printer
• Adding a Diagonal Watermark with a PostScript Printer
• Using Crop Marks with a PostScript Printer
• Upside-Down Text with PostScript
• Selecting Printing of Color Pictures
• Reversing Print Order
• Printing Summary Information
• Controlling the Printing of Highlighting
• Printing a Key Assignment List
• Printing a Bookmark List
• Using Duplex Printing
• Controlling Where a Full-page Border is Printed
• Specifying a Paper Tray in a Macro
• Printing without Track Changes Marks
• Using Sequential Document Serial Numbers
• Removing Return Addresses
• Printing Portions of Mail Merged Documents
• Mail Merge and Data Source Documents become Unattached
• Data Source File in Word 2003
• Maintaining Leading Zeroes
• Wrong Values Merged from Excel
• Can't Merge Alphanumeric Data Correctly
• Handling Long Lines In Address Labels
• Proper Comparisons for Dates in Merge Fields
• Printing Multiple Label Copies When Merging
• Can't Place Merge Field In Header Of a Catalog Merge Document
• Conditionally Adding a Period in a Mail Merge
• Getting Rid of Mail Merge Section Breaks
• Printing Multiple Envelopes
• Technique for Adding a Text Box to an Envelope
• Getting Rid of Addresses

Graphics Tips

• Cropping Graphics
• Default Picture Location
• Choosing an Insert Method for Pictures
• Capturing a Screen
• Graphics and Line Height
• Removing Pictures from Multiple Files
• Cannot View Graphics in a Document
• Searching for Floating Graphics
• Rotating Graphics Around a Different Center Point
• Stopping Text From Jumping Around
• Selecting a Graphic that is Behind Text
• Changing Orientation of a Text Box
• No-border Text Boxes by Default
• Including Text Box Text In Word Counts
• Removing All Text Boxes In a Document

Files Tips

• Opening Multiple Documents at Once
• Can't Open a Word Document in Windows
• Opening a Document as Read-Only
• Viewing Files of a Certain Type
• Combining Documents
• Positioning the Cursor in a New Document
• Deleting MRU Entries
• Periodically Delete TMP Files
• Document Shows as "In Use" by Another User
• An Automatic File Name
• Inserting a File Name without an Extension
• Specifying a Location To Save Automatic Backup Files
• Recovered Document becomes Default
• Removing Hidden Personal Information From a Document
• Keeping the Flash Drive Occupied
• Automatically Saving Document Copies on A:
• Saving Portions of Files
• Listing Documents with Passwords
• Embedding Fonts In a Document
• Marking Multiple Documents
• Saving Your Work Automatically
• Making Backup Copies
• Specifying a Backup Location
• A Real AutoSave
• Modifying the Backup Copy File Name
• Dates Updating when Converting
• Saving Information in a Non-Document Text File

Online Tips

• Working with E-mail Documents
• Hyperlinking to a Specific Excel Worksheet
• Controlling URL Formatting
• Accessing a List of Outlook Contacts

Tools Tips

• Changing Between English Variants
• Comparing Document Versions
• Spell Checking Your Document
• Setting Spell-Checking Options
• Ignoring the Spelling of Proper Nouns
• Spell-Checking Abbreviations
• Updating the Spelling Exclusion List Automatically
• Spell-Check Won't Work in Word 2000 with a Word 2003 Document
• Setting Grammar-Checking Options
• Separating Grammar-Checking from Spell-Checking
• Dictionaries for Microsoft Word
• When to Hyphenate Your Document
• Ignoring Hyphens in Word Counts
• Using Multiple Tables of Contents
• Chapter Numbers in Indexes and TOAs
• Improper Index Page Numbers
• Inserting a Voice Annotation in Your Document
• Curving Text Around the Edge of a CD

Macros Tips

• Clean Up Your Macro List
• Intelligible Names for Macros
• Assigning a Macro to a Button in Your Text
• Automatically Running a Macro
• Bypassing the Startup Macro
• Comparing Strings
• Dissecting a String
• Determining if a Text Selection Has Been Made
• Determining If a Number is Odd or Even
• Determining if Num Lock is On
• Using Message Boxes
• Checking for a Security Certificate
• Updating an Entire TOC from a Macro
• Setting a VBA Variable From a Bookmark
• Temporarily Changing the Printer in a Macro
• Adding Hyphens to Phrases
• Problem With Add-on Macros
• Repaginating Your Document in a Macro
• Controlling Repagination in Macros
• Running Word Counts
• Converting Text to Uppercase in a Macro

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